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To enhance your online presence, it is crucial to follow essential steps that can benefit both you and those connected to your business. Key measures include owning a domain, having a website, and using a professional email address, which are vital for any modern company or individual.
We have previously discussed the benefits of utilizing a professional email. In this article, we will explore the distinctions between opting for Google Workspace or a hosting company for professional email services.
If you’re unsure about which platform to use for professional email services, we aim to assist you in making an informed decision by offering relevant information. Join us to learn more!
Check out: Guide on creating a professional email: step-by-step instructions
Google Workspace or a hosting company’s services are summarized.
We have summarized our article’s conclusions for those who prefer a direct approach to decision-making. Evaluate the following points to determine which solution best suits your needs.
| Google Workspace | Standard Professional Email |
|---|---|
| Efficient professional email with many features | Professional email with standard features |
| Suite of office applications as good as those of the already consecrated Microsoft Office | Just email, no extra features |
| Quite space for file storage (30 GB per account) | No file storage |
| Monthly payment per user (US$ 5) | More economical, included in hosting or paid by user |
| Reinforced control and security | |
| Ease of tool use Google – Business consultants | |
| Try Free | See Business |
If you wish to explore each option further, keep reading the article.
Google Workspace: Definition and Functionality
Google Workspace is the title assigned to Google’s cloud-based services package for businesses, with professional email being just one of the many services available. It is utilized by numerous companies globally.
By utilizing Google Workspace, you and your colleagues receive the following benefits:
Gmail for professionals
Gmail Professional allows users to send and receive company emails using a personalized domain (you@yourcompany.com.br). Each user receives over 30 GB of storage for emails and files on Drive. Users have the option to use other email programs like Microsoft Outlook instead of the Gmail inbox.
Check out: 10 Gmail Professional tools to enhance your efficiency
Google Drive is a cloud storage service developed by Google.
It is a cloud storage platform designed for businesses, enabling users to create and share files among colleagues, clients, or the public. Users can access and synchronize their files across various devices with internet connectivity, such as computers, smartphones, and tablets. Additionally, users have the ability to manage permissions at the file or folder level, determining who can edit, comment on, or simply view the files.
Google Docs is a document creation and editing tool provided by Google.
Google Docs is part of Drive and comprises various office applications like a text editor, spreadsheets, and presentations. It enables users to import and export files from Microsoft Office. Sharing files in Google Docs follows the same permissions as Google Drive, and these files do not use up storage space in the user account.
All modifications made to the suite files are stored in the file’s individual history, enabling easy tracking of changes and the ability to revert to previous versions when needed. This feature is beneficial for collaborative work on the same file.
Google is the subject of the text.
The Google calendar is incorporated into your company’s system, enabling all team members to view each other’s schedules for easier meeting and event planning. Sharing settings can be adjusted to show full events, only show availability, or keep the schedule private.
Groups and mailing lists.
This function, which may not be widely recognized, enables the formation of email discussion or distribution groups for various purposes, including forums, email distribution by sector, and public service. It eliminates the need to create individual email accounts for each sector, allowing multiple employees to receive and reply to messages sent to a group.
Google Hangouts is a communication platform developed by Google.
Google’s communication tool enables users to engage in chat, audio, or video discussions with individuals or groups. In Google Workspace, all team members are readily accessible for initiating conversations, while any Gmail user can also be invited to join a discussion.
Hangouts offers a mobile application for smartphones (Android and iPhone) that syncs with the calendar. When scheduling an event, a chat link on Hangouts is generated automatically.
Gmail or Google Workspace? Which option to choose? Discover here!
Panel for Managing
Google Workspace settings for your company can be managed in a user-friendly admin panel with various features, allowing you to make changes to the company profile, manage user access, update passwords, add domains, set up payment details, and access usage reports.
Each Google Workspace user account, being a Google account, can access all company tools in addition to the features mentioned above. This encompasses YouTube, Google Keep, Websites, Blogs, Photos, Analytics, AdWords, and more.
You can access the Google Workspace platform at no charge for a two-week trial period. Following this, the monthly fee is $5 per user.
Technical assistance
Google provides around-the-clock support in Portuguese for Google Workspace users, along with a comprehensive help center offering information on all available tools to assist users with any queries.
Support is available via phone, chat, or email for account administrators, ensuring assistance with account configurations or platform services.
Advantages: Benefits or positive aspects.
- Using Application Suite instead of other software such as Microsoft Office and Google Drive instead of services like DropBox can lead to cost savings.
- Establish all aspects of user accounts, such as determining the access permissions for different tools.
- Google’s cloud security ensures that no data is lost, and the security level can be enhanced through password rules and double authentication configuration.
- Use an intuitive webmail service with various features for filtering, sorting, and organizing your emails.
- Gmail’s antispam filter is highly effective and will automatically operate on all company accounts.
- Utilize the Google app suite, including Agenda, Drive, Documents, and other apps, to enhance productivity for yourself, colleagues, and employees.
- Rest assured that all your emails will reach their intended recipients and your files will be safeguarded. Even if a file is altered or deleted, its history is preserved, allowing for easy restoration of previous versions.
Downsides
- The cost increases with more users as you have to pay per user at a rate of $5 each. Prices may vary when purchasing through a dealer.
To learn more about the platform, refer to our in-depth review of Google Workspace or click the link to try the service for free for 14 days.
Try out Google Workspace at no cost for a fortnight.
Non-profit organizations can take advantage of Google Workspace at no cost. Find out more about this opportunity and how to sign up your NGO.
Email in hosting provider: explanation and functioning.
Several website hosting companies provide professional email services, although the features offered can differ significantly between companies. Some companies may offer professional email alongside website hosting, which is convenient for those seeking website and email services under the same domain.
Professional email services provided by hosting companies typically share common features despite their differences.
Professional electronic mail
The email account, typically with allocated storage space, is set up within the client’s domain and can be accessed through an email program like Microsoft Outlook or a webmail service.
Webmail service
It is the software utilized for scanning and transmitting emails through a web browser like Chrome, Firefox, or Edge. The provider may offer their own webmail service or utilize a platform developed by third parties, such as the webmail accessible in hosting accounts with cPanel. Customization options like adding your company’s logo and additional details are available for some webmail services.
Email list
Enables the creation of an email address that forwards messages to multiple users, facilitating communication with all or specific groups of users, or creating departmental emails (e.g. marketing@yourcompany.com). Functions similarly to Groups in Google Workspace but with some variations in features.
Hosting companies’ technical support
Technical assistance differs among companies. Hosting firms typically provide chat, email, and phone support, but the availability of these options can vary. Phone support may not be accessible at all times in certain cases.
Before engaging the service, it is crucial to evaluate the types of assistance provided by the company to ensure that it meets your requirements, particularly if you lack an internal technical team as technical support may be necessary.
Benefits
- It may be more cost-effective, especially for individuals with multiple email accounts or when bundled with hosting services. However, pricing can differ between companies.
- Setting up is simple – Users who subscribe to website hosting services with email support just need to create the desired accounts, making it very convenient.
Drawbacks
- Webmail provided by hosting companies typically has a more basic interface and fewer features compared to Gmail.
- Business antispam tools aim to distinguish between valid emails and spam messages, yet their effectiveness may vary.
- There are no additional features apart from email, which means you may incur extra costs if you require app suite or storage services from external providers.
Explore hosting providers.
What is superior: Google Workspace or a hosting company?
Google Workspace is the top choice for professional email due to its familiarity, user control, and application suite, offering the efficiency of Google services like Gmail with the added benefit of using one’s own company domain.
Other considerations should be made, and Google Workspace may not be the preferred choice for those who simply require email services for their domain at a lower cost.
Consider the following aspects to explore different scenarios and determine which ones align with you and your company.
Check out: Google Workspace vs. Office 365 – which application suite is superior?
Google Workspace is ideal for anyone you need.
- An effective and productive email service for professionals.
- Office applications suite that rivals Microsoft Office in quality.
- 30 gigabytes of storage space available for emails and files per account.
- Enhanced monitoring and protection;
- Google tool ease of use.
Google Workspace provides a fully complimentary trial period where you can sign up and access the services for a duration of 14 days without any charges. To make use of this opportunity, simply click on the button provided.
Use Google Workspace.
Best suited for anyone you desire: Email hosting service.
- A professional email service that includes basic features.
- If you prefer not to pay using a user account or are looking for a more cost-effective option;
- Extra features such as the office app suite are unnecessary.
Several hosting companies provide professional email services. Click the button below to discover some of them.
View Business
Conclusion
We conducted an analysis of professional email services in this article to assist individuals in deciding between Google Workspace Suite and a hosting company. Google Workspace has several advantages compared to its rivals, although it may not be the ideal choice in certain situations.
Have you utilized a professional email service and are considering hiring one, but still have uncertainties? Feel free to leave a comment, and we will be happy to assist you!
Published on 27/07/2017 with modifications made on 25/04/2025.
Tags: Google Workspace comparison
